What is the deadline for issuing Form W-2s to my employees?

Employers need to "furnish" employee W-2 forms by January 31st.  That means that the forms must be properly addressed and mailed before that due date.  You can also hand them out in person by that date.  Failure to furnish the W-2 forms by the deadline can result in fines. Must the Form W-2 report the value of …

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When do you pay overtime?

When does overtime (OT) start?  40 hours in a week or 8 hours in a day?  Federal law states that an employer usually must pay time-and-a-half (1.5) after 40 hours in a week.  There are a few exceptions to this rule for certain industries (like farm laborers) and certain positions (exempt, salaried employees).  State Laws: …

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What New Hire forms do I need?

When hiring new employees, what forms are needed?  What new hire forms are helpful?  New Hire forms fall into the following categories: 1. Legally-required Forms and Posters 2. HR Forms that help you get the job done Legally-Required Forms and Posters- Be sure to have all of the following items when hiring employees: Form I-9 …

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Do I have to pay employees during bad weather shutdowns?

Do you pay employees during an emergency closure?  When bad weather or a natural disaster occurs, a business can be forced to close down for a time.  The closure might be caused by weather conditions like snow, heavy rain, hurricane, tornado, flooding, or sleet.  The closure could also occur due to a natural disaster or other …

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Must I give an employee Sick Leave?

Is paid Sick Time mandatory? Neither federal law nor any state law requires a private employer to provide employees with sick pay.  (There are a few local exceptions- see below)  However, you may be required to provide employees unpaid time off, depending on your company's size and location.  Federal regulations require that employers with 50 or …

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What policies should be in a church employee handbook?

Fairness in ministry and employment.  A church employee handbook sets your church policies and procedures in writing.   With a well designed church employee handbook, your HR policies will be clear and consistent, you will lower the chance of minsunderstanding or frustration among staff, you will offer protection to the ministry, and you will equip your …

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What HR policies should be included in an Employee Handbook?

What HR policies are required for your company, considering its location, industry and size?  Employee policies and laws can get confusing.  Some HR policies are required (depending on your size/state/industry), but most are optional.  Here is a list of some of the more-common policies available: Some policies that are essential for almost all Employee Handbooks …

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How often do I have to pay employees?

How often are you required to pay a non-exempt, hourly employee?  A business can get into trouble if they do not pay their staff as often as the law requires.  Each state has different regulations (Alabama, Montana, Nebraska, Pennsylvania, and South Carolina are the exceptions).  In some states, the rules even differ, depending on the …

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Can you fire an employee for Facebook remarks?

Can you discipline or fire an employee who makes bad comments on Facebook, Twitter, or any other social media site?  Recently, the National Labor Relations Board issued a complaint against American Medical Response of Connecticut, alleging that they fired an employee for the disparaging remarks she made on Facebook while on her own time.  The NLRB alleges …

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Avoiding Religious Discrimination

The federal EEOC reported an increase of 13%  for religious discrimination claims in 2007.  Of the 2880 claims, 59.3% were found to have “no reasonable cause”.   On the claims with any merit, the EEOC collected $6.4 million, not counting litigation awards.  With society’s ever-growing religious diversity, it is important for organizations to understand how to …

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